Terms and conditions

Last updated: June 11, 2026

1. Acceptance of terms

These Terms and conditions ("Terms") constitute a legally binding agreement between you ("you", "your", or "user") and Dumitrache Florentin-Cristian Persoană Fizică Autorizată, a sole trader (persoană fizică autorizată) registered in Romania under CUI 46679040, Trade Register no. F40/3777/2022, with registered address at 188 Iuliu Maniu Boulevard, 061124, Bucharest, Romania ("CircleResume", "we", "us", or "our"). These Terms govern your access to and use of the CircleResume platform at circleresume.com and all related websites, applications, features, and services (collectively, the "Platform").

These Terms incorporate by reference our Privacy policy and our Cookie policy. By creating an account, accessing, browsing, or otherwise using the Platform, you confirm that you have read, understood, and agree to be bound by these Terms and the policies incorporated by reference. You further confirm that you are entering into these Terms on your own behalf and that the information you provide to us is accurate, current, and complete.

Your continued use of the Platform after any change to these Terms takes effect constitutes your acceptance of the Terms as amended, as described in Section 28.

If you do not agree with any part of these Terms, you must not access or use the Platform and must discontinue use immediately.

2. Definitions

  • "Platform" means the CircleResume platform at circleresume.com and all related websites, applications, pages, features, and services.
  • "Service" means the resume builder, cover letter builder, PDF export, and all related functionality provided through the Platform.
  • "Content" means all text, graphics, images, templates, designs, software, and other materials available on the Platform, excluding User Content.
  • "User Content" means any data, text, images, or other materials that you create, upload, or submit through the Platform, including resumes, cover letters, profile photos, and feedback.
  • "Subscription" means a paid plan that provides access to premium features of the Platform.
  • "Pro" or "Pro Subscription" means our paid subscription tier that unlocks premium features, including unlimited PDF exports, higher document limits, and the AI Features, as described on our pricing page.
  • "Free Access Period" means the temporary promotional period during which all registered users are granted complimentary access to Pro-level features without requiring a paid Subscription, as further described in Section 8(e).
  • "Account" means the user account you create to access the Platform.
  • "Guest mode" means use of certain Platform features without an Account, where your draft is stored only in your browser as described in Section 5.
  • "AI Features" means the AI-powered content rewriting tools available exclusively to Pro subscribers, which transmit portions of your User Content to a third-party artificial intelligence service (OpenAI) to generate suggested rewrites of resume and cover letter sections, subject to daily usage limits.
  • "Feedback" means any feedback, suggestions, ideas, bug reports, or other submissions you provide to us regarding the Platform, as further described in Section 26.

3. Eligibility

The Platform is intended solely for users who are at least 18 years of age and who have the legal capacity to enter into a binding contract. By accessing or using the Platform, you represent and warrant that:

  • You are at least 18 years old.
  • You have the legal capacity and authority to enter into and be bound by these Terms.
  • If you use the Platform on behalf of a business or other legal entity, you have the authority to bind that entity to these Terms.
  • You are not located in, and are not a national or resident of, any country or territory subject to comprehensive trade sanctions or embargo, and you are not identified on any applicable list of prohibited, sanctioned, or restricted parties.
  • Your access to and use of the Platform is not prohibited under the laws of your jurisdiction.
  • You will use the Platform only for lawful purposes and in accordance with these Terms.

You agree that the representations and warranties above are deemed repeated each time you access or use the Platform. If any of them ceases to be true, you must stop using the Platform immediately.

The Platform is not directed to, and we do not knowingly permit its use by, individuals under 18 years of age. If we become aware that a user is under 18, we will suspend or terminate the relevant Account and delete the associated personal data without undue delay, in accordance with our Privacy policy.

4. Account registration

To access certain features of the Platform, you must register for an Account using either an email address and password or through a third-party provider (Google). By registering, you agree to:

  • Provide accurate, current, and complete registration information.
  • Maintain and promptly update your Account information to keep it accurate.
  • Keep your password confidential and not share your Account credentials with anyone.
  • Accept full responsibility for all activities that occur under your Account.
  • Notify us immediately at contact@circleresume.com if you suspect any unauthorised use of your Account.

We reserve the right to suspend or terminate any Account that we reasonably believe has been created with false information or is being used in violation of these Terms.

5. Description of the service

CircleResume provides an online platform that allows users to:

  • Create, edit, and customise professional resumes and cover letters using templates.
  • Upload and manage profile photos for use in documents.
  • Export documents as PDF files and generate time-limited shareable links.
  • Use AI-powered tools to receive suggested rewrites of resume and cover letter sections (Pro subscribers only, subject to daily usage limits and the conditions in Section 7(b)).
  • Access premium features through paid Subscription plans.

The Platform is a document creation tool. We do not guarantee that using our Service will result in employment, interviews, or any particular outcome. The quality and accuracy of the content you create is your sole responsibility.

By using the preview and PDF export features, you acknowledge and agree that minor differences in formatting, pagination, fonts, spacing, colours, or layout may occur between the on-screen preview and the downloaded PDF due to browser, device, rendering engine, or third-party dependencies. You accept such differences as part of the Service and, to the fullest extent permitted by applicable law, agree not to bring claims for compensation, damages, chargebacks, or other liability against CircleResume or its owner arising solely from those differences.

If you notice material rendering errors or unexpected output differences, we encourage you to report them through our feedback or support channels so we can investigate and improve the Service.

Template and preview sample data

The templates and example documents displayed on the Platform — including, but not limited to, preview thumbnails, onboarding demonstrations, and template layout illustrations — may contain names, addresses, telephone numbers, email addresses, employment histories, educational qualifications, and other personal-appearing information. All such data is entirely fictitious and has been created solely for illustrative purposes, to demonstrate how a completed document might appear when populated with real content. It does not represent, and is not associated with, any real individual, living or deceased, and no inference should be drawn to the contrary. Any resemblance to actual persons is purely coincidental.

Guest mode (without an Account)

You may use certain resume-building features in Guest mode without registering. While you are editing, your draft is stored in your browser (using browser storage on your device, such as IndexedDB, local storage, and related storage APIs). The Platform displays a notice at relevant steps, including wording such as: "Guest mode — your draft is saved automatically on this browser."

If you continue in the guest flow and save your draft, we also store a copy on CircleResume's servers as a guest resume draft, so you can recover your work if you lose access to browser storage by mistake. At the same time, your browser keeps two matching entries: circle-resume:guest-draft (your resume content, template, and related metadata) and guestResumeDraftServerId (the unique identifier of the corresponding server-side draft). These entries allow us to link your locally stored draft to the copy on our systems and, if you later create an Account or sign in, to import that draft into your Account. Server-side guest drafts expire after 90 days if not claimed.

You are solely responsible for maintaining access to the browser and device where you use Guest mode. We are not liable for loss of guest draft content resulting from switching browsers or devices, clearing cookies, site data, or other browser storage, using private or incognito modes where storage may not persist, or any other event or setting that removes or blocks local storage before your draft has been saved to our systems. To the fullest extent permitted by applicable law, CircleResume shall not be responsible for any loss of guest content that has not been stored on our servers.

Editor features and content history

The editor includes an undo/redo feature ("Content History") that allows you to reverse recent changes to your resume or cover letter within an active editing session. Content History is currently available on desktop only; the undo/redo controls are not displayed on mobile or small-screen devices. Content History is a best-effort, session-only feature: history is held in your browser's memory and is permanently lost when you close or refresh the page, navigate away, or your session ends.

We do not guarantee that Content History will capture every change, function correctly in all scenarios, or successfully restore any particular state. In particular, rapid sequences of edits, browser memory constraints, or certain interaction patterns may cause the feature to behave unexpectedly or silently fail to record a change.

We are not liable for any loss of content arising from the use of, reliance on, or malfunction of the Content History feature. You are solely responsible for maintaining copies of your content. The Service provides auto-save functionality that persists your most recent saved state to our servers; Content History supplements but does not replace that saved state.

If you encounter an issue with Content History or any other editor feature, please report it to us at contact@circleresume.com so we can investigate and improve the feature.

6. Intellectual property

The Platform, including all Content, source code, databases, functionality, software, website designs, templates, graphics, and trademarks (collectively, the "Materials"), is owned by or licensed to CircleResume and is protected by copyright, trademark, and other intellectual property laws.

Subject to these Terms, we grant you a limited, non-exclusive, non-transferable, revocable licence to access and use the Platform solely for your personal use. This licence does not include the right to:

  • Copy, modify, reproduce, or distribute any Content or Materials.
  • Reverse engineer, decompile, or disassemble any software comprising the Platform.
  • Remove any copyright, trademark, or other proprietary notices.
  • Use the Platform or its Content for any commercial purpose other than creating your own personal documents.
  • Create derivative works based on the Platform, its templates, or its designs.

We reserve all rights not expressly granted to you.

7. User content and ownership

You retain full ownership of all User Content you create on the Platform. Your resumes, cover letters, profile photos, and other data belong to you. We do not claim any ownership rights over your User Content.

By using the Platform, you grant us a limited, non-exclusive, worldwide, royalty-free licence to store, process, display, and transmit your User Content solely for the purpose of providing the Service to you. This licence:

  • Exists only for as long as you maintain an Account with us.
  • Terminates when you request account deletion (subject to the retention periods described in our Privacy policy).
  • Does not permit us to sell, share, or use your User Content for advertising, marketing, or any purpose other than delivering the Service.

You are solely responsible for ensuring that your User Content does not infringe the rights of any third party or violate any applicable law.

a) Content standards

You are responsible for your User Content and must ensure that it complies with these Terms and all applicable laws. You agree not to create, upload, store, or share through the Platform any User Content that:

  • is unlawful, defamatory, fraudulent, misleading, or deceptive;
  • infringes the intellectual property, privacy, publicity, or other rights of any third party;
  • contains the personal data of another person whom you do not have the right or appropriate consent to include;
  • is obscene, hateful, harassing, discriminatory, or incites violence; or
  • contains viruses, malware, or any code designed to harm, disrupt, or gain unauthorised access to the Platform, our systems, or other users.

We do not routinely monitor User Content and are under no obligation to do so. However, we may, at our sole discretion and to the extent permitted by applicable law, review, refuse, remove, or disable access to any User Content that we reasonably believe violates these Terms or applicable law, or that may expose us or others to liability. Where we remove or disable content, we will, where appropriate and legally permitted, notify you and give you an opportunity to respond.

b) AI-powered rewriting features

When you use the AI Features, portions of your User Content (the specific section you have selected for rewriting) are transmitted to OpenAI, L.L.C.("OpenAI"), a third-party AI service provider based in the United States, for the sole purpose of generating a rewritten version of that text. The following conditions apply:

  • No training on your data.Pursuant to OpenAI's API Data Usage Policy, content submitted through the API is not used to train or improve OpenAI's models by default. We do not opt in to any training sharing with OpenAI.
  • Input text not separately stored.The text you submit to the AI rewrite feature is transmitted to OpenAI to generate a suggestion and is not stored by us as a separate record. If you choose to apply the AI-generated result, the rewritten text replaces the original in your document and is saved as ordinary User Content — just like any other edit you make. OpenAI may retain API inputs and outputs for up to 30 days for safety monitoring purposes, after which they are deleted, in accordance with OpenAI's data retention policies.
  • Pro subscription required. AI Features are available exclusively to users with an active Pro Subscription or during a Free Access Period. Access is subject to a daily usage limit of 25 rewrites per calendar day (reset at midnight UTC).
  • AI output accuracy. The AI-generated rewritten text is a suggestion only. You are solely responsible for reviewing, verifying, and editing any AI-generated content before using it in your documents. We do not warrant that AI-generated content is accurate, complete, grammatically correct, or free from errors. AI systems can produce hallucinations, unexpected outputs, or content that does not accurately reflect your original text.
  • Factual responsibility. By using the AI Features, you acknowledge that you remain solely responsible for the factual accuracy of all content in your resumes and cover letters, including any AI-suggested content you choose to apply. CircleResume is not liable for any consequences arising from the use of inaccurate, misleading, or incomplete AI-generated text in your job applications.
  • Your consent to transmission. By activating the AI rewrite function on any section of your content, you expressly consent to that section being transmitted to OpenAI for processing. Do not use this feature on any content you do not wish to share with a third-party AI provider.
  • Third-party terms.Your indirect use of OpenAI's services through the Platform is subject to OpenAI's Terms of Use and Privacy policy.

We reserve the right to suspend, limit, or discontinue the AI Features at any time, including if we reasonably believe a user is abusing the feature, circumventing rate limits, or using it for prohibited purposes described in Section 11.

8. Subscription and payment

a) Plans and pricing

The Platform offers both free and paid Subscription plans. The features, pricing, and terms of each plan are described on our pricing section. We reserve the right to modify our plans and pricing at any time. Any price changes will take effect at the start of your next billing cycle, and we will provide you with at least 30 days notice before any price increase takes effect.

b) Payment processing

All payments are processed by our third-party payment provider, Polar (Polar Software Inc.). When you subscribe to a paid plan, you are redirected to Polar's secure checkout to enter your payment details. We do not receive, process, or store your credit card numbers, bank account details, or any payment instrument data. Your use of Polar's payment services is subject to Polar's Terms of Service.

c) Recurring billing and automatic renewal

Subscriptions are billed in advance on a recurring monthly basis and renew automatically. By subscribing, you acknowledge and agree that:

  • your Subscription will automatically renew for successive periods of the same length until you cancel it;
  • you authorise us (through our payment provider, Polar) to charge your chosen payment method the then-current Subscription fee, plus applicable taxes, at the start of each billing period, on a recurring basis and without requiring separate approval for each charge;
  • the renewal and corresponding charge occur at or shortly before the start of each new billing period unless you cancel before the renewal date;
  • you may cancel at any time, easily and without charge, as described in Section 9.

d) Taxes

All prices displayed on the Platform are exclusive of applicable taxes and are shown as "price + VAT" (e.g., $9.99 + VAT). The applicable VAT or sales tax amount is automatically calculated, collected, and remitted by our payment provider, Polar, based on your jurisdiction, and will be displayed at checkout before you complete your purchase.

e) Free Access Period

From time to time, CircleResume may offer a Free Access Period — a temporary promotional window during which all registered users receive complimentary access to Pro-level features at no charge, subject to the usage limits and adjustments described below. The current Free Access Period runs until 1 July 2026 (inclusive), unless extended or shortened at our sole discretion with reasonable notice.

The following conditions apply during a Free Access Period:

  • Temporary and revocable. Access to Pro features during a Free Access Period is a discretionary benefit and does not create any contractual entitlement to continued free access beyond the published end date.
  • No payment required. No credit card or payment method is required to benefit from a Free Access Period. You will not be automatically charged at the end of the period.
  • Transition to paid plan. At the end of the Free Access Period, access to all Pro features will require a valid paid Subscription. Documents and data you created during the Free Access Period will remain stored in your Account and fully editable within your plan limits, but you will not be able to use any Pro-level capability without an active Subscription. Pro features include:
    • AI rewrite for resume and cover letter sections (25 uses per day)
    • PDF or cover letter download, export, or re-download (including export history)
    • Shareable links to PDF exports
    • Creating more than 1 resume project or more than 1 cover letter project
    • Duplicating resume or cover letter projects
  • Beta software disclaimer.The Free Access Period is offered in part to gather user feedback and identify issues. The Platform may be in active development during this period. Features may change, and bugs may exist. The Platform is provided "as is" during this period, and we make no additional warranties beyond those stated in Section 13.
  • Feedback. We may invite you to share feedback about the Platform during the Free Access Period. Any Feedback you provide is subject to Section 26. Participation in feedback activities is entirely voluntary.
  • Adjustable Pro feature limits. Because the Free Access Period is a complimentary promotional benefit and not a paid Subscription, many users may access Pro-level features at no charge while our operating costs (including third-party services such as AI processing, storage, PDF generation, and infrastructure) can increase materially and unpredictably from day to day. We therefore reserve the right, at our sole discretion, to establish, change, reduce, suspend, or restore any quantitative or technical limits on Pro-level features available during a Free Access Period — including, without limitation, limits on document creation, PDF exports, AI rewrites, share links, storage, or other usage caps — at any time, on a day-to-day basis or more frequently, with immediate effect. We are not required to give you advance notice measured in days (or any other fixed period) before such limits take effect, and we are not required to notify you by email of each adjustment. Limits and caps displayed in the Platform when you use a feature prevail over earlier marketing copy, pricing pages, or prior in-app descriptions. Changing limits during a Free Access Period does not entitle you to compensation, refunds, or an extension of the Free Access Period, and does not by itself constitute a breach of these Terms.

We reserve the right to terminate a Free Access Period early or to exclude specific accounts from participating if we reasonably believe the free access is being abused or if the user is in violation of any other provision of these Terms.

9. Cancellation and refunds

a) Cancellation

You may cancel your Subscription at any time through your Account settings or by contacting us at contact@circleresume.com. Cancellation will take effect at the end of your current paid billing period. You will continue to have access to premium features until the end of the period you have already paid for.

b) Refunds

By completing checkout for a paid Subscription, you acknowledge and agree to the refund terms in this Section 9(b), including the tax exclusion described below.

Within 14 calendar days of your first Subscription payment, you may withdraw from the purchase and receive a refund of the subscription fee (see Section 10). This is the only period in which we offer refunds for Subscription fees.

After 14 calendar days, the subscription fee is non-refundable for the current billing period and any subsequent charges. Cancelling your Subscription (stopping future billing) is separate from requesting a refund.

Taxes excluded — your agreement: Refunds cover the base subscription price only (currently $9.99 per month), not VAT, sales tax, or other taxes charged at checkout. By subscribing, you acknowledge and agree that any approved refund (including under the right of withdrawal in Section 10) will be limited to that initial subscription price and will exclude tax amounts. Taxes are calculated and collected by Polar based on your billing country; the total amount paid differs by jurisdiction (see Section 8(d)). Refunds are processed through Polar's payment system on the subscription fee; we do not refund tax amounts because Polar remits taxes to the relevant authorities and we cannot reconcile country-specific tax differences outside Polar's payment system.

To request a refund within the 14-day period, please contact us at contact@circleresume.com, and we will process eligible requests in accordance with this Section and Section 10.

c) Chargebacks and payment disputes

If you believe a charge is incorrect or you are entitled to a refund, please contact us first at contact@circleresume.com so we can resolve the matter — in most cases we can address billing issues quickly. Initiating a chargeback, payment dispute, or reversal with your bank or card issuer without first contacting us may be treated as a breach of these Terms, and we reserve the right to suspend or terminate your Account and to contest the dispute with evidence of your use of the Service. This paragraph does not affect any statutory rights you have as a consumer, including the right of withdrawal in Section 10 or any chargeback rights conferred on you by law or by your card scheme.

10. Right of withdrawal

All subscribers may withdraw from their first Subscription purchase within 14 calendar days of the date of the first payment, without providing a reason, and receive a refund of the subscription fee as described in Section 9(b).

If you are a consumer in the European Union, European Economic Area, or the United Kingdom, this withdrawal period reflects your rights under the EU Consumer Rights Directive (2011/83/EU) or, for UK consumers, the Consumer Contracts Regulations 2013. For subscribers in other countries, we offer the same 14-day withdrawal period as a matter of policy, regardless of location.

Access to Pro features may begin immediately when you subscribe. You do not waive your right of withdrawal by subscribing; if you withdraw within 14 calendar days, you are entitled to a refund of the subscription fee (taxes excluded, as described in Section 9(b) and as you agreed when subscribing).

After the 14-day withdrawal period expires, Subscription fees are non-refundable except where mandatory consumer law in your country requires otherwise.

To exercise your right of withdrawal, please contact us at contact@circleresume.com with a clear statement of your decision to withdraw. Upon receiving your withdrawal notice, we will process your refund of the subscription fee within 14 days through Polar, using the same payment method you used for the original purchase, subject to Section 9(b).

This withdrawal policy is in addition to, and does not affect, any mandatory rights you may have under applicable consumer protection laws in your country of residence.

11. Prohibited uses

You may not use the Platform for any purpose other than its intended use. In particular, you agree not to:

  • Use the Platform for any unlawful purpose or to solicit others to perform unlawful acts.
  • Share your Account credentials with third parties or allow multiple users to access a single Account.
  • Use automated means (bots, scrapers, scripts, or similar tools) to access the Platform or extract data.
  • Attempt to reverse engineer, decompile, disassemble, or otherwise derive the source code of the Platform.
  • Reproduce, duplicate, copy, sell, resell, or otherwise exploit any portion of the Platform for commercial purposes without our written permission.
  • Upload or transmit viruses, malware, or any other malicious code.
  • Interfere with or disrupt the Platform, its servers, or networks connected to the Platform.
  • Circumvent, disable, or otherwise interfere with any security-related features of the Platform.
  • Impersonate any person or entity, or falsely state or misrepresent your identity or affiliation.
  • Use the Platform to create fraudulent, misleading, or deceptive documents.
  • Use the Platform in a manner that competes with CircleResume or its business.
  • Use the AI Features to submit content designed to manipulate, exploit, or extract unintended outputs from the underlying AI model (including prompt injection attacks or jailbreak attempts).
  • Use the AI Features to process personal data or content belonging to, or describing, any third party without their knowledge and consent.
  • Attempt to circumvent, bypass, or abuse the daily AI usage limits through any means, including creating multiple accounts.

Violation of any of these prohibitions may result in immediate termination of your Account without notice or refund.

12. Service availability and modifications

We strive to provide continuous, uninterrupted access to the Platform, but we do not guarantee that the Platform will be available at all times. The Platform may be temporarily unavailable due to:

  • Scheduled or emergency maintenance.
  • Updates, upgrades, or new feature deployments.
  • Technical issues, server failures, or third-party service outages.
  • Events beyond our reasonable control (see Section 19).

We reserve the right to modify, update, or discontinue any feature of the Platform at any time. If we discontinue a material feature that you are paying for, we will notify you and provide a proportional refund for the unused portion of your Subscription.

13. Disclaimer of warranties

THE PLATFORM AND THE SERVICE ARE PROVIDED ON AN "AS IS" AND "AS AVAILABLE" BASIS, WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. WE DO NOT WARRANT THAT THE PLATFORM WILL BE UNINTERRUPTED, ERROR-FREE, SECURE, OR FREE OF VIRUSES; THAT THE RESULTS OBTAINED FROM USING THE PLATFORM WILL BE ACCURATE, RELIABLE, OR MEET YOUR EXPECTATIONS; OR THAT USING THE PLATFORM WILL RESULT IN EMPLOYMENT, INTERVIEWS, OR ANY SPECIFIC OUTCOME. YOU ACKNOWLEDGE THAT YOU USE THE PLATFORM AT YOUR OWN RISK. SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OF IMPLIED WARRANTIES. IN SUCH CASES, THE ABOVE EXCLUSIONS MAY NOT APPLY TO YOU TO THE EXTENT PROHIBITED BY APPLICABLE LAW.

WITHOUT LIMITING THE FOREGOING, THE AI FEATURES ARE PROVIDED ON A BEST-EFFORT BASIS USING A THIRD-PARTY AI MODEL PROVIDED BY OPENAI. WE MAKE NO WARRANTY — EXPRESS OR IMPLIED — REGARDING THE ACCURACY, COMPLETENESS, SUITABILITY, FACTUAL CORRECTNESS, OR FITNESS FOR ANY PARTICULAR PURPOSE OF ANY AI-GENERATED OUTPUT. AI MODELS CAN PRODUCE INACCURATE, MISLEADING, HALLUCINATED, OR OTHERWISE INAPPROPRIATE CONTENT. ALL AI-GENERATED SUGGESTIONS MUST BE REVIEWED AND VERIFIED BY YOU BEFORE USE. WE ARE NOT LIABLE FOR ANY CONSEQUENCES ARISING FROM YOUR RELIANCE ON AI-GENERATED CONTENT WITHOUT INDEPENDENT VERIFICATION.

14. Limitation of liability

TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, CIRCLERESUME SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, LOSS OF DATA, LOSS OF BUSINESS OPPORTUNITIES, LOSS OF GOODWILL, OR BUSINESS INTERRUPTION, ARISING OUT OF OR IN CONNECTION WITH YOUR USE OF OR INABILITY TO USE THE PLATFORM, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

OUR TOTAL AGGREGATE LIABILITY TO YOU FOR ALL CLAIMS ARISING OUT OF OR RELATING TO THESE TERMS OR YOUR USE OF THE PLATFORM SHALL NOT EXCEED THE TOTAL AMOUNT OF SUBSCRIPTION FEES PAID BY YOU TO CIRCLERESUME DURING THE SIX (6) MONTHS IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO THE CLAIM. IF YOU HAVE NOT PAID ANY FEES, OUR MAXIMUM LIABILITY SHALL NOT EXCEED $59.94 PLUS APPLICABLE VAT (EQUIVALENT TO 6 MONTHS OF THE THEN-CURRENT MONTHLY SUBSCRIPTION FEE AT $9.99 PER MONTH, EXCLUSIVE OF TAX).

THIS LIMITATION APPLIES REGARDLESS OF THE LEGAL THEORY ON WHICH THE CLAIM IS BASED, WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, OR OTHERWISE.

WITHOUT LIMITING THE FOREGOING, CIRCLERESUME SHALL NOT BE LIABLE FOR ANY LOSS, CORRUPTION, OR FAILURE TO PERSIST ANY USER CONTENT, RESUME, COVER LETTER, OR OTHER DATA RESULTING FROM: (A) ANY INTERRUPTION, DEGRADATION, OR COMPLETE FAILURE OF YOUR INTERNET OR NETWORK CONNECTION DURING OR IMMEDIATELY PRECEDING A SAVE OPERATION; (B) YOUR VOLUNTARILY OR ACCIDENTALLY CLOSING, REFRESHING, OR NAVIGATING AWAY FROM THE PLATFORM PRIOR TO A SAVE OPERATION COMPLETING SUCCESSFULLY; (C) ANY CRASH, FREEZE, OR FORCED TERMINATION OF YOUR BROWSER, OPERATING SYSTEM, OR DEVICE; (D) ANY TEMPORARY OR PERMANENT UNAVAILABILITY OF OUR SERVERS, DATABASES, OR THIRD-PARTY INFRASTRUCTURE PROVIDERS; (E) ANY FAILURE, TIMEOUT, OR ERROR OCCURRING DURING THE TRANSMISSION OF DATA BETWEEN YOUR DEVICE AND OUR SERVERS; OR (F) ANY OTHER EVENT OUTSIDE OUR REASONABLE CONTROL, WHETHER OR NOT FORESEEABLE AT THE TIME OF THESE TERMS.

THE PLATFORM EMPLOYS AN AUTOMATED SAVE MECHANISM THAT ATTEMPTS TO PERSIST YOUR CONTENT AT REGULAR INTERVALS; HOWEVER, SUCH MECHANISM IS PROVIDED ON A BEST-EFFORT BASIS ONLY AND DOES NOT CONSTITUTE A GUARANTEE OF COMPLETE, CONTINUOUS, OR LOSSLESS DATA PERSISTENCE. ONCE A SAVE OPERATION HAS BEEN INTERRUPTED OR HAS FAILED, THE AFFECTED USER CONTENT MAY BE IRRECOVERABLE IN WHOLE OR IN PART. CIRCLERESUME ASSUMES NO OBLIGATION TO RESTORE, RECONSTRUCT, OR COMPENSATE YOU FOR ANY SUCH LOST OR UNRECOVERABLE CONTENT.

You are solely responsible for maintaining independent backups of any User Content that you consider important. CircleResume strongly recommends that you download a copy of your completed documents (for example, by exporting a PDF) before closing the Platform or any browser tab containing your work. The Platform's status indicator (where provided) displays the current save state; you should ensure that any pending save has completed successfully before exiting the Platform.

Nothing in these Terms excludes or limits liability that cannot be excluded or limited under applicable law, including liability for gross negligence, wilful misconduct, or fraud, and statutory consumer rights that cannot be waived.

15. Indemnification

You agree to defend, indemnify, and hold harmless CircleResume and its owner from and against any claims, damages, losses, liabilities, costs, and expenses (including reasonable legal fees) arising out of or relating to: (a) your use of the Platform; (b) your User Content; (c) your violation of these Terms; (d) your violation of any applicable law or the rights of any third party; or (e) any fraudulent, misleading, or deceptive content you create using the Platform. This indemnification obligation survives the termination of your Account and these Terms.

16. Termination

a) Termination by you

You may terminate your Account at any time by deleting it through your Account settings. When you confirm deletion, your access to the Platform is revoked immediately (you are signed out), any active Subscription is cancelled, and your licence to use the Service ends. Permanent removal of your User Content (resumes, cover letters, avatars, exported PDFs, and related data) is completed through an automated background process, typically within minutes and no later than 24 hours. We may ask you an optional question about why you are leaving to help us improve the Platform. You will not receive a refund for any unused portion of a Subscription period.

b) Termination by us

We may suspend or terminate your Account and access to the Platform immediately, without prior notice, if: (i) you breach any provision of these Terms; (ii) you engage in fraudulent, abusive, or illegal activity; (iii) your continued use poses a risk to the Platform or other users; or (iv) we are required to do so by law. We will make reasonable efforts to notify you of the reason for termination, unless prohibited by law.

c) Effect of termination

Upon termination, your licence to use the Platform ceases immediately when you request account deletion — you do not need to wait for background data removal to finish. Sections of these Terms that by their nature should survive termination will continue to apply, including but not limited to: Intellectual Property (Section 6), Limitation of Liability (Section 14), Indemnification (Section 15), Dispute Resolution (Section 17), and Governing Law (Section 18).

d) Inactive accounts

To protect your data and manage our resources responsibly, we may treat an Account as inactive if it has not been accessed for a prolonged period (for example, 24 consecutive months on a free plan). Before taking any action, we will send a notice to the email address associated with your Account and give you a reasonable opportunity to sign in. If the Account remains inactive after that notice, we may suspend or delete it together with its associated User Content, in accordance with our Privacy policy. This does not apply while you hold an active paid Subscription.

17. Dispute resolution

a) Amicable resolution

In the event of any dispute, controversy, or claim arising out of or relating to these Terms, the Platform, or the Service (each, a "Dispute"), the parties agree to first attempt to resolve the Dispute amicably through good-faith negotiation for a period of at least 30 calendar days from the date one party notifies the other of the Dispute in writing. Notices should be sent to legal@circleresume.com.

b) Jurisdiction

If the Dispute cannot be resolved amicably within the 30-day period, it shall be submitted exclusively to the competent courts of Bucharest, Romania. Both parties irrevocably submit to the exclusive jurisdiction of these courts for the purpose of resolving any Dispute.

c) Alternative dispute resolution (EU)

If you are a consumer in the European Union, you may use the European Commission's Consumer Redress Portal to find an approved alternative dispute resolution (ADR) body in your country, available at consumer-redress.ec.europa.eu. We are not obliged to, and do not commit to, participate in ADR proceedings unless required by applicable law.

d) Consumer rights

Nothing in this section limits your right, as a consumer, to bring proceedings in the courts of your place of residence if mandated by the applicable consumer protection laws of your jurisdiction. Mandatory consumer protection laws of your country of residence will apply to the extent they provide you with greater protection than these Terms.

18. Governing law

These Terms and any Dispute arising out of or in connection with them shall be governed by and construed in accordance with the laws of Romania, without regard to its conflict of law provisions.

Where you are a consumer and the mandatory consumer protection laws of your country of residence provide you with a higher level of protection, those mandatory provisions shall apply.

19. Force majeure

We shall not be liable for any failure or delay in performing our obligations under these Terms if such failure or delay results from circumstances beyond our reasonable control ("Force Majeure"), including but not limited to:

  • Natural disasters, epidemics, or pandemics.
  • Acts of war, terrorism, civil unrest, or government actions.
  • Power outages, internet failures, or telecommunications disruptions.
  • Cyber-attacks, DDoS attacks, or other security incidents.
  • Failures of third-party services or infrastructure on which the Platform depends.
  • Changes in law, regulation, or government orders that prevent us from operating.

In the event of Force Majeure, our obligations will be suspended for the duration of the event. If a Force Majeure event lasts longer than 90 consecutive days, either party may terminate these Terms by written notice.

22. Privacy and data protection

Your privacy is important to us. Please review our Privacy policy for detailed information about how we collect, use, store, and protect your personal data, and our Cookie policy for information about cookies and similar technologies. By using the Platform, you consent to the data practices described in those policies.

23. Electronic communications

By creating an Account, you consent to receive electronic communications from us, including emails related to your Account (verification, password reset), service updates, and changes to these Terms or other policies. You agree that all agreements, notices, disclosures, and other communications that we provide to you electronically satisfy any legal requirement that such communications be in writing.

If you do not wish to receive certain emails from us, you may unsubscribe at any time using the unsubscribe link in those emails or by contacting us at contact@circleresume.com. We may still send emails necessary to operate your Account (for example verification, password reset, or subscription billing).

24. Severability

If any provision of these Terms is found to be invalid, unenforceable, or illegal by a court of competent jurisdiction, that provision shall be severed from these Terms and the remaining provisions shall continue in full force and effect. The invalid provision shall be replaced with a valid provision that most closely reflects the original intent.

25. Assignment

You may not assign, transfer, or delegate your rights or obligations under these Terms to any third party without our prior written consent. Any attempted assignment without such consent shall be null and void.

We may assign, transfer, or delegate our rights and obligations under these Terms, in whole or in part, including in connection with a merger, acquisition, corporate restructuring, or sale of all or substantially all of our assets. In such event, we will notify you by email at the address associated with your Account within a reasonable time before or after the transfer takes effect.

26. Feedback and suggestions

If you provide us with any feedback, suggestions, ideas, bug reports, or other submissions regarding the Platform (collectively, "Feedback"), whether through the in-app feedback system, email, or any other channel, you grant us a non-exclusive, worldwide, royalty-free, irrevocable, perpetual, sub-licensable licence to use, reproduce, modify, adapt, publish, distribute, and display such Feedback for any purpose, including improving the Platform, without any obligation or compensation to you. You acknowledge that Feedback does not constitute confidential information and that we are free to use it without restriction.

27. Entire agreement

These Terms, together with the Privacy policy and Cookie policy, constitute the entire agreement between you and CircleResume regarding your use of the Platform and supersede all prior agreements, understandings, and communications, whether written or oral. Our failure to exercise or enforce any right or provision of these Terms shall not constitute a waiver of such right or provision.

28. Changes to these terms

We reserve the right to modify these Terms at any time. The updated version will be indicated by the "Last updated" date at the top of this page.

If we make material changes, we will notify you by email at the address associated with your Account before the changes take effect, except that adjustments to Pro-level feature limits during an active Free Access Period are governed by Section 8(e) and do not require advance email notice. Your continued use of the Platform after the effective date of the revised Terms constitutes your acceptance of the changes. If you do not agree with the revised Terms, you must stop using the Platform and delete your Account.

29. Copyright and intellectual property complaints

We respect the intellectual property rights of others and expect our users to do the same. If you believe that content available on or through the Platform infringes your copyright, trademark, or other intellectual property right, please send a written notice to legal@circleresume.com including the following:

  • your name, address, and contact details;
  • a description of the work or right you claim has been infringed;
  • a description of the allegedly infringing material and information reasonably sufficient to let us locate it (for example, a URL or share link);
  • a statement that you have a good-faith belief that the use is not authorised by the rights holder, its agent, or the law;
  • a statement that the information in your notice is accurate; and
  • your physical or electronic signature.

Upon receiving a valid notice, we will review it and may remove or disable access to the material concerned. We may forward your notice (including your contact details) to the user who provided the material, who may submit a counter-notice. We reserve the right to suspend or terminate the Accounts of users who repeatedly infringe the intellectual property rights of others.

30. Notices

Unless these Terms state otherwise, any notice you need to give us should be sent by email to legal@circleresume.com or by post to our registered address set out in Section 1 and on our Company details page. We will give notices to you by email to the address associated with your Account, by posting within the Platform, or by displaying a notice on the Platform. Notices are deemed received: if by email, on the day sent (unless we receive a delivery-failure response); if posted within or displayed on the Platform, when published; and if by post, three business days after posting. It is your responsibility to keep your Account email address accurate and current.

31. Governing language

These Terms are drafted in English. We may provide translations for convenience only. In the event of any conflict or inconsistency between the English version and a translation, the English version prevails, except where mandatory law in your country of residence requires otherwise.

32. Region-specific consumer provisions

CircleResume is available to users worldwide. The provisions in this Section apply in addition to the rest of these Terms where you use the Platform as a consumer in the regions described below. If any provision in this Section conflicts with another provision of these Terms, this Section prevails for users in the relevant region. These provisions supplement, and do not replace, the mandatory consumer rights that apply to you under local law (see Section 1 and Section 18).

a) Consumers in the European Union, EEA, and United Kingdom

  • Statutory rights. Nothing in these Terms affects your mandatory rights as a consumer under EU, EEA, or UK law that cannot be excluded or limited by contract, including your rights regarding digital content and digital services being supplied as described and with reasonable care and skill.
  • Right of withdrawal and refunds. See Section 10 and Section 9(b). Your mandatory statutory rights under EU, EEA, or UK law remain unaffected.
  • Alternative dispute resolution.If we cannot resolve a dispute directly, you may be able to use an approved alternative dispute resolution (ADR) body. The European Commission's Consumer Redress Portal can help you find a relevant ADR body in your country — see Section 17(c). We are not obliged to, and do not commit to, participate in ADR unless required by law.
  • Romanian consumers. You may also contact the National Authority for Consumer Protection (ANPC) or use the SAL (alternative dispute resolution) procedure. Contact details are on our Company details page.

b) Residents of California (United States)

  • Privacy rights. Under the California Consumer Privacy Act, as amended (CCPA/CPRA), you have rights to know, access, correct, and delete your personal information, and to opt out of its sale or sharing. We do not sell or share your personal information as those terms are defined under the CCPA. To learn more or exercise your rights, see our Privacy policy.
  • "Shine the Light". Under California Civil Code § 1798.83, we confirm that we do not disclose your personal information to third parties for their own direct marketing purposes.
  • Automatic renewal.Consistent with California's Automatic Renewal Law (Business and Professions Code § 17600 et seq.), paid Subscriptions renew automatically as described in Section 8(c), and you may cancel at any time as described in Section 9.

c) Residents of other U.S. states

If you reside in another U.S. state with a comprehensive consumer privacy law (for example, Virginia, Colorado, Connecticut, Utah, or Texas), you may have similar rights to access, correct, delete, and opt out of certain processing of your personal information. We describe these rights and how to exercise them in our Privacy policy.

33. Contact us

If you have any questions, concerns, or requests regarding these Terms and conditions, please contact us:

Operator (data controller): Florentin-Cristian Dumitrache, trading as Dumitrache Florentin-Cristian Persoană Fizică Autorizată (PFA)

Address: 188 Iuliu Maniu Boulevard, 061124, Bucharest, Romania

Trade Register: Trade Register of Bucharest (Registrul Comerțului București), registration no. F40/3777/2022

CUI (Tax ID): 46679040

Privacy & data protection inquiries: legal@circleresume.com

General inquiries: contact@circleresume.com

Full company registration details are also available on our Company details page. We aim to resolve all terms-related inquiries within 30 days of receipt.